Brazilian Jiu Jitsu Academy Amsterdam

General Terms and Conditions

21 June 2025

These General Terms & Conditions apply to new Members and Participants from 21 June 2025 and to current Members from 21 July 2025. 

Article 1 – Definitions

1.1 Gym: Brazilian Jiu Jitsu Academy Amsterdam B.V., a Brazilian Jiu Jitsu Gym located in Amsterdam,  registered with the Dutch Chamber of Commerce under number 60227044 may also be referred to as “BJJ Academy Amsterdam”, “BJJAA”, “Gym”, “we”, “us” or “our”.

1.2 Agreement: The contract formed between BJJ Academy Amsterdam and the Member upon registration.

1.3 Member: A person who has registered for a membership with BJJ Academy and enters into an Agreement.

1.4 Participant: An individual who registers for and attends one trial or one or more individual classes without a membership.

1.5 Parties: BJJ Academy Amsterdam and Member or Participant together.

1.6 Minor: A person under 18 years of age

1.7 Legal Guardian: A parent or guardian who completes registration and accepts these Terms on behalf of a Minor Member or Minor Participant.

1.8 Terms: These General Terms and Conditions, which apply to all Members, Participants, and Legal Guardians acting on behalf of Minors.

Article 2 – Registration and Agreement

2.1 We offer various memberships for adults, children from 5 to 9 years old and teenagers from 10 to 14 years old. Children aged between 15 to 17 may enroll in adult classes. Next to regular classes we also offer trial, private classes and introduction courses.

2.2 An Agreement is formed when the General Terms and Conditions are accepted upon registration via our website or at the Gym.

2.3 Membership begins upon registration confirmation.

2.4 By registering, the Member or Participant acknowledges having read and agreed to comply with the General Terms and Conditions and the House Rules. In the case of a minor, the Legal Guardian confirms this on their behalf. These documents form an integral part of your Membership Agreement and are available both on our website and in printed form at the Gym.

2.5 Minors under 18 must be registered by a Legal Guardian, who accepts these Terms on their behalf, whether for a Membership, trial or single class.  

2.6 The Agreement is personal and non-transferable.

Article 3 – Personal Data

3.1 Upon registration, your personal data will be processed on the basis of the Agreement, legal obligations, and where applicable, consent. For more details, see our Privacy Statement, available on our website.

3.2 Data is used solely for Membership, communication and billing purposes.

3.3 By registering, you acknowledge that your data will be processed for contractual purposes.

3.4 Members, Participants or Legal Guardians may request access to, correction, or deletion of their personal data at any time. Deletion of personal data essential to fulfilling the Agreement will result in termination of the membership. Some data may be retained in accordance with legal obligations.

3.5 Photos and videos may regularly be taken during classes or events to highlight the spirit and activity of our Gym community. These media may be used for community building and promotional purposes, including our website and social media platforms. Where feasible, we will inform Members and Participants in advance when media is being recorded (e.g., signage or verbal notice). By accepting these General Terms and Conditions, the Member, Participant or Legal Guardian consents to the use of media in which they or their child might be clearly identifiable.

3.6 The Member, Participant or Legal Guardian has the right to refuse or withdraw this consent at any time. If you or your child, where clearly identifiable, prefer not to be included in media, please notify us in writing. We will respect your preference and ensure exclusion from all future media usage. You can send your request to info@bjjaa.nl.

Article 4 – Responsibilities

4.1 By registering for a Membership, the Member agrees to:

• Provide accurate and up-to-date personal and payment information.
• Comply with our General Terms and Conditions and House Rules, as amended from time to time.
• Follow the instructions of staff and instructors for their own safety and that of others.
• Use the facilities responsibly and with respect for others.
• Notify the Gym immediately of any relevant medical conditions or limitations that may pose a risk to others, such as   contagious conditions or injuries that limit safe training.

Article 5 – Membership and Payment

5.1 Payment is collected via direct debit through Mollie Payments or iDEAL.

5.2 Both the annual and monthly membership fee will be deducted around the 28th of each month for the upcoming month. For the quarterly membership the fee will be deducted around the 28th of the final month of current quarter for the upcoming quarter.

5.3 The monthly and quarterly memberships renew automatically. Annual memberships convert into our monthly membership after the initial 12-month period.

5.4 New Members are required to pay the remaining balance of the current membership fee immediately upon registration via iDEAL. From the following term onward, the full fee, depending on the membership type, will be automatically collected by direct debit through Mollie Payments.

5.5 Members must ensure timely payment. In case of failed payments a reminder will be sent automatically with a payment link. When payment again fails we may charge statutory collection cost and interest on the outstanding balance.  

5.6 Absence does not entitle Members to a reduction or refund.

Article 6 – Classes

6.1 We offer one (1) free trial class per new Participant.

6.2 Class schedules may change during holidays.

6.3 No classes are held on public holidays unless otherwise communicated.

6.4 Cancelled classes due to unforeseen or uncontrollable events do not entitle Members to a refund or reduction in fees. Alternative may be offered at our discretion.

6.5 Discounts may be considered for exceptional cases on request. Granting such exceptions is at the sole discretion of the Gym and requires documented justification.

Article 7 – Termination or Changes

7.1 You may cancel with one (1) month’s notice. Monthly memberships can be cancelled after the first month, quarterly memberships after the first three (3) months and annual membership after the first twelve (12) months.    

7.2 Membership changes must also be submitted one month in advance in writing.

7.3 Requests must be emailed to info@bjjaa.nl.

Article 8 – Risk and Liability

8.1 Access to the Gym facility and participation in the classes are at the Member’s or Participant’s own risk. The Member or Participant accepts this risk.

8.2 Members and Participants are liable for damage caused to facilities or others.

8.3 BJJ Academy Amsterdam is not liable, except in cases of intent or gross negligence, for loss of property or any direct or indirect damages incurred during access or use of the Gym. This includes, but is not limited to, personal injuries during classes or damage caused by staff or third parties on behalf of the Gym.  

8.4 Members and Participants shall indemnify BJJ Academy Amsterdam, its instructors, and third parties engaged by BJJ Academy Amsterdam against all claims for compensation for damages or injury arising from their own actions or omissions.

8.5 The liability of BJJ Academy Amsterdam is limited to the amount paid out under its applicable liability insurance per incident.  

Article 9 – Complaint Handling

9.1 Members must submit complaints about the performance of the Agreement to info@bjjaa.nl as soon as possible – but no later than 30 days after the complaints have arisen. These complaints must be clearly and comprehensively described and provided with any evidence. Complaints later than 30 days may be deemed inadmissible unless justified.

9.2 We aim to respond at the latest within 30 days from the date of receipt. If the complaint requires a foreseeably longer processing time, we will confirm the receipt and indicate when a more detailed response can be expected.

Article 10 – Force Majeure

10.1 BJJ Academy Amsterdam is not liable for any failure to provide services caused by events beyond our reasonable control,  including but not limited to pandemics, government-imposed restrictions, natural disasters, or strikes. 

10.2 In such cases as described in clause 10.1, services may be modified, suspended, or temporarily paused without entitlement to any refund or compensation.

Article 11 – Pricing and Adjustments

11.1 BJJ Academy Amsterdam reserves the right to adjust membership fees and other service prices. Any price change and effective date will be communicated in advance through email and our website.

11.2 If a Member does not agree with the new pricing, they may cancel their membership in writing before the new rates take effect. Continued use of our services after the effective date will be considered acceptance of the adjusted pricing.

11.3 Price adjustments resulting from inflation (as measured by the Consumer Price Index published by the Centraal Bureau voor de Statistiek – CBS), changes in VAT, or other government-imposed levies may take effect immediately. Members will be notified of such changes as soon as reasonably possible.

Article 12 – Amendments

12.1 We reserve the right to amend or supplement these General Terms and Conditions and House Rules at any time.

12.2 Changes of a minor nature (e.g. corrections, clarifications, or legal obligations) may be implemented without prior notice, but will always be published on our website.

12.3 Significant changes to these General Terms and Conditions will be communicated to Members no less than 30 days in advance by email and via our website.

12.4 If a Member does not agree with the amended Terms, they have the right to terminate their membership in writing before the date the new conditions take effect. Continued use of our services after the effective date will be considered as acceptance of the new Terms.

Article 13 – Governing Law and Jurisdiction

13.1 This Agreement is governed by Dutch law. Any disputes arising out of or in connection with this Agreement shall be submitted to the competent court in Amsterdam, unless otherwise required by law.  

Article 14 – Final provisions

14.1 If any provision of these General Terms and Conditions is found to be invalid or unenforceable, this shall not affect the validity of the remaining provisions.

14.2 Deviations from or additions to these General Terms and Conditions shall only be valid if explicitly agreed upon in writing by both Parties.